Infinity POS
Purchase orders and receiving, against one item file
Infinity records purchase orders against stock items, tracks quantity on order, and can use min/max levels to help determine replenishment quantities. Receiving then updates the stock record as goods arrive.
Specified against how the store runs. Nationwide remote implementation.
How should a retail POS handle purchase orders and receiving?
Infinity links purchase ordering and receiving to the stock record. Quantity-on-order increases when items are placed on purchase orders and decreases as stock is received. Min/max levels can be used to help determine order quantities, and Infinity can be configured to update unit cost when goods are received at a different cost.
What was ordered, what actually arrived, and what the supplier charged for it stay tied to the same receiving workflow. Cost changes are the part stores notice last, so recording them at receiving keeps the item record current.
- Receive against the orderVariance is only visible when there is something to compare.
- Cost is captured at receiptInfinity can be configured to update unit cost when receiving changes it.
- Stock updates as a consequenceReceiving updates the stock record rather than requiring a separate on-hand edit.
- Short deliveries surface immediatelyA credit is easier to claim the same week.
This does not remove the need to check a delivery. It makes the check quick and gives it somewhere to go, rather than leaving it on a note nobody reconciles.
What it does
What the ordering cycle covers
Ordering, receiving and the reporting that closes the loop.
Raising the order
Inventory managementMin/max stock levels can be used to let Infinity determine purchase-order quantities.
Receiving against it
Receiving increases stock-on-hand and reduces quantity-on-order as goods arrive.
Cost change visibility
ReportingUnit cost can be configured to update when goods are received at a different cost.
Labels for what changed
Label printingWhen a price change is created, Infinity can be set to print labels for the updated price.
Who relies on it
Who orders and receives this way, and the device at the door
Every retail trade receives deliveries. What goes wrong at the door differs by trade.
Grocery stores
Grocery POSDeliveries received with a shortage or a changed cost, and the outstanding quantity left on the order.
Convenience stores
Convenience POSDirect-store deliveries that arrive short or at a new cost, and the shelf price reviewed as a result.
Liquor stores
Liquor POSSupplier cost changes captured at receipt, so the margin on each line stays right.
Specialty retail
Specialty retail POSReordering a long tail of slower lines without guesswork.
Receiving at the door
Portable data collectorsWhere the store’s setup supports it, a portable data collector confirms a delivery against the order as it arrives.
Where ordering and receiving go wrong
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Deliveries are checked against paper
Shortages are paid for and never claimed.
Receiving against the order makes the variance a record, not a memory.
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A supplier cost rise goes unnoticed
Margin bleeds on every sale of that line.
Cost captured at receipt, and cost movement reported.
Reporting -
Stock is received but not counted as received
The item file drifts and the count is blamed.
Receiving updates stock as a consequence rather than a separate task.
Inventory management -
Ordering is done from memory
Fast lines run out while slow ones are re-ordered.
Ordering informed by movement rather than by recollection.
In a demo
What to ask to see in a purchasing demo
Ask for these in a demo, because receiving is easiest to judge when a delivery goes wrong.
A short delivery
Ask to see a delivery received with a missing line, and the outstanding quantity left on the order.
A new cost at receipt
ReportingAsk to see a changed cost captured when the delivery is received, and where that change shows up afterward.
Stock before and after
Ask to see the on-hand quantity before and after receiving, with no separate adjustment.
Shelf labels after a cost change
Label printingAsk to see shelf labels printed for the lines whose price changed after the new cost.
Purchase order questions
Can I receive a partial delivery?
Yes. Receiving what arrived and leaving the rest outstanding is the normal case, and the outstanding quantity stays on the order.
Does receiving update stock automatically?
Yes — that is the point of receiving against the order rather than adjusting stock separately.
Can I see what a supplier used to charge?
Cost movement is visible where cost has been captured at receipt over time. A system cannot report on history it was never given.
Do I have to raise orders in the system?
You do not have to, but receiving against an order is where most of the value is. An order raised elsewhere has nothing to compare the delivery against.
Tell us how ordering works today
Who orders, how deliveries are checked, and whether cost changes get noticed. That is enough to show what receiving against the order would change.